ACM CHI PC Meeting Process Description

Plenary Sessions

As seen in the agenda, we will have several short plenary meetings where all sub-committees are present in a single room. These plenary meetings will work more or less as follows.

First plenary session

Saul and Scott will give an overview of the process described here, give some summary statistics, and describe what each AC and 2nd AC should be doing. Any outstanding issues will be presented.

Other plenary sessions

For each of the remaining potential plenary sessions, a quick meeting of all the sub-committee chairs will be held to uncover issues, address questions, and determine if a full plenary session is needed, or continued work in sub-committees will be most productive.

For plenary sessions:

Closing plenary:

Sub-committee meetings

These meetings are chaired by the sub-committee chair in a breakout room. The following materials will be supplied.

First sub-committee meeting

At this point, you will start discussing each paper starting from the top scoring ones.

Subsequent sub-committee meetings

Reverse the order, i.e., for the 2nd meeting, start at the bottom of the list. At the third meeting, reverse the order, and so on. (Reversals may also occur earlier if needed to establish calibration within the sub-committee.)

How Individual Papers are Handled in the SC Meeting

In general, expect the following:

The Process for each discuss paper

Discuss papers have 4.3 > score > 2.7 OR it was an auto-reject paper marked for discussion or has a high variance > 1.0. Expectations on the amount of discussion varies with the actual score.

AC presents very short description of paper (2 sentences max)
AC & 2AC present tentative decision.
If both agree to accept, paper is accepted, otherwise discuss like other papers
AC & 2AC indicate if paper should be considered for best paper nomination; brief discussion if it is nominated
AC presents very short description of paper (2 sentences max)
AC & 2AC present tentative decision.
If both agree to reject, paper is rejected, otherwise discuss like other papers
AC summarizes paper, strengths and issues,
2nd AC summarizes his/her perspective.
Other committee members ask questions and raise issues (that AC and 2AC, having read the paper can presumably best address)
Paper may be accepted, rejected, or deferred (likely with additional reader assigned) based on committee consensus (or difficult papers late in the process, a vote of the committee)

Notes about paper discussions:

When a paper is accepted

When a paper is rejected

Conflicts of interests

You need to leave the room if you have a conflict, as defined below.

Session Creation

To help later session creation sub-committees are asked to provide clusters of topically related papers. During the decision meeting:

If your SC or AC duties are done early

Some sub-committee groups are handling smaller sets of papers than others, and thus may be done earlier. If this happens, you may be invited to serve as a reader for papers being discussed by other groups OR sit in on the deliberation.