ACM CHI PC Meeting Agenda

Personal.PCMeetingSchedule History

Show minor edits - Show changes to markup

Changed line 50 from:
  • Set up and introdution to sub-committee
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  • Set up and introde sub-committee
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  • Verify auto-accepts
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  • Summarize auto-accept >= 4.3
  • Discuss top-scoring papers < 4.3
  • Discuss best papers as they come up
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  • Start at the top: AC briefly summarizes auto-accept >= 4.3
  • Next: Discuss top-scoring papers < 4.3
  • All: Discuss best papers as they come up
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  • Summarize auto-accept >= 4.3
Added line 57:
  • Discuss best papers as they come up
Added line 50:
  • Set up and introdution to sub-committee
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  • status update
  • discussion of calibration across groups
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  • Status update
  • Discussion of calibration across groups
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  • some ACs with tight flights may leave around here
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  • Some ACs with tight flights may leave around here
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  • some SCs with tight flights may leave around here
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  • Some SCs with tight flights may leave around here
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(:title Draft PC Meeting Agenda :)

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(:title ACM CHI PC Meeting Agenda :)

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  • Continue with top-scoring papers
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  • Continue from top-scoring papers
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  • Continue with lowest-scoring papers
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  • Continue from lowest-scoring papers
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(:cell :) All done

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(:cell :) SCs: All done

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  • Begin with lowest-scoring papers
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  • Switch discussion to lowest-scoring papers
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  • Correct and finalize discussion list, especially auto-accept / rejects that AC wants to discuss
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  • Correct scores
  • Finalize auto-accept / auto-reject that ACs want to move to 'discuss'
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  • Begin with Auto accepts and top-scoring papers
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  • Verify auto-accepts
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  • Discuss top-scoring papers < 4.3
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  • Nominate best papers
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Note: This is a tentative agenda; details may change depending on the meeting's progress

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Note: Times / events are tentative; they depend on the meeting's progress

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(:cell :) Hotel restaurant and bar

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(:cell :) Hotel restaurant and bar, perhaps

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Location: Hyatt Harborside Hotel, Boston.

This is a tentative agenda; details may change depending on the meeting's progress

to:

Location: Hyatt Harborside Hotel, Boston.
Note: This is a tentative agenda; details may change depending on the meeting's progress

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This is a tentative agenda; details may change depending on the meeting's progress

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(:cellnr :) 3:20 – 4:00

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(:cellnr :) 3:20 – 4:20

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(:cellnr :) 4:00 - 6:00

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(:cellnr :) 4:20 - 6:00

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(:cell :) Grand Ballroom (or breakout rooms to continue subcommittee work)

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(:cell :) Grand Ballroom

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(:cell :) Plenary (

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(:cell :) Plenary

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(:cell :) Plenary (if needed)

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(:cell :) Plenary (

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(:cellnr :) 1:00 – 1:30 (:cell :) Plenary meeting

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(:cellnr :) 12:30 – 1:00 (:cell :) Plenary meeting during lunch

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(:cellnr :) 1:30 – 3:00

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(:cellnr :) 1:00 – 3:00

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(:cellnr :) 3:20 – 3:50

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(:cellnr :) 3:20 – 4:00

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(:cellnr :) 3:50 - 6:00

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  • Status of paper/note nominations
  • Each group summarizes 1 nomination for calibration

(:cellnr :) 4:00 - 6:00

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  • Finalize best paper/note nominations
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  • SCs: Final tally of accepted papers
  • SCs: Final list of best paper nominations
November 27, 2008, at 10:19 PM by 67.165.66.127 -
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(:cellnr :) 1:00 – 1:30 (:cell :) Plenary meeting

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(:cellnr :) 12:50-1:00 (:cell :) SC and Chairs meeting

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(:cell :)

  • Progress update
  • Questions and issues

(:cellnr :) 1:00 – 1:30 (:cell :) Plenary (if needed) (:cell :) Grand Ballroom (or breakout rooms to continue subcommittee work)

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(:cellnr :) 3:15 – 3:45 (:cell :) Plenary

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(:cellnr :) 3:10-3:20 (:cell :) SC and Chairs meeting

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(:cell :)

  • Progress update
  • Questions and issues

(:cellnr :) 3:20 – 3:50 (:cell :) Plenary (if needed) (:cell :) Grand Ballroom (or breakout rooms to continue subcommittee work)

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(:cellnr :) 3:45 - 6:00

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(:cellnr :) 3:50 - 6:00

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  • Establish proposed best paper/note nominations
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  • Finalize best paper/note nominations
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  • discussion of calibration across groups
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  • Discussion of calibration across groups
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  • Process improvement discussions
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(:cellnr :) When

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(:cellnr width=15% :) When

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(:cell :) TBA

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(:cell :) Grand Ballroom

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(:cell :) McCormick & Schmick \\

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(:cell :) McCormick & Schmick

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North Market Building
Faneuil Hall Marketplace

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  • Supplied by ACM
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  • If you miss the taxi, its at North Market Building, Faneuil Hall Marketplace
  • Meal supplied by ACM
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(:cell :) McCormick & Schmick, North Market Building, Faneuil Hall Marketplace

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(:cell :) McCormick & Schmick
North Market Building
Faneuil Hall Marketplace

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(:cell :) McCormick & Schmick, Fansaneuil Hall ,

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(:cell :) McCormick & Schmick, North Market Building, Faneuil Hall Marketplace

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(:cell :) TBA

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(:cell :) Grand Ballroom

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(:cell :) TBA

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(:cell :) Grand Ballroom

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(:cell :) Grand Ballroom II

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(:cell :) Grand Ballroom

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(:cell :) Grand Ballroom I

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(:cell :) Grand Ballroom

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(:cell :) TBA

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(:cell :) Grand Ballroom

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(:cell :) Grand Ballroom I

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(:cell :) Grand Ballroom

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(:cell :) Plenary (:cell :) TBA

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(:cell :) Plenary Sessions meeting (:cell :) Grand Ballroom

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(:cellnr :) 3:15 – 3:45 (:cell :) Plenary (:cell :) Grand Ballroom I

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(:cellnr :) 3:15 - 6:00 (:cell :) Plenary Sessions meeting (:cell :) TBA

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  • Issues and callibration (Saul and Scott)

(:cellnr :) 3:45 - 6:00 (:cell :) Sub-committee meeting (:cell :) TBA (:cell :)

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(:cell :) Grand Ballroom II

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(:cell :) Grand Ballroom

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(:cell :) Grand Ballroom I

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(:cell :) Grand Ballroom

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(:cell :) TBA

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(:cell :) Grand Ballroom

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(:cell :) TBA

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(:cell :) Grand Ballroom

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(:cell :) Grand Ballroom I

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(:cell :) Grand Ballroom

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(:cell :) TBA

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(:cell :) Grand Ballroom

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(:cell :) Grand Ballroom I

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(:cell :) Grand Ballroom

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(:cell :) TBA

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(:cell :) McCormick & Schmick, Fansaneuil Hall ,

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  • Transport by water taxi outside of hotel entrance.
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(:tableend :)

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(:cellnr colspan=4 :)

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(:table border=1 cellspacing=0 cellpadding=3 bordercolor=lightgrey:)

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(:tableend :)

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(:cellnr colspan=4 :)

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(:table border=1 cellspacing=0 cellpadding=3 bordercolor=lightgrey:)

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Location: Hyatt Harborside Hotel, Boston.

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(:cell :) coffee break

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(:cell :) Coffee break

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(:cell :) coffee break

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(:cell :) Coffee break

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(:table border=1 :)

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(:table border=1 cellspacing=0 cellpadding=3 bordercolor=lightgrey:)

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(:cell :) Skyline Ballroom''

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(:cell :) Skyline Ballroom

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(:table border=1 :)

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(:table border=1 cellspacing=0 cellpadding=3 bordercolor=lightgrey:)

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(:cellnr :) 3:00 – 3:15 break (snacks supplied)

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(:cellnr :) 3:00 – 3:15

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(:table border=1 :)

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(:table border=1 cellspacing=0 cellpadding=3 bordercolor=lightgrey:)

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(:cell :) * A light buffet breakfast will be served

(:cellnr :) 8:30 – 9:15 (:cell :) Plenary Meeting (:cell :) Grand Ballroom I

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  • A light buffet breakfast will be served

(:cellnr :) 8:30 – 9:15 (:cell :) Plenary Meeting (:cell :) Grand Ballroom I (:cell :)

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Arrival in Boston

  1. Hotel: Hyatt Harborside in Boston
  2. Transport from Logan Airport to Hyatt Harborside Hotel.
    The Hyatt Harborside offers 24‐Hour complimentary shuttle service to the hotel.
    • Go to Courtesy Phone Bank and choose the Hyatt button, or call the Hyatt directly at 617‐568‐1234. The hotel will then send the shuttle to your terminal.
    • Go to the shuttle area (estimated wait time is 20 minutes):
    • To wait for the shuttle: from the baggage claim area
      • Terminal A - stand by the last island out, marked by a blue "Courtesy" sign
      • Terminal B - stand by the green column sign outside terminal marked "Courtesy"
      • Terminal C - stand by Island 2 marked "Courtesy"
      • Terminal E - stand by the last island out, marked by a green "Courtesy" sign
Changed lines 10-14 from:
  • at Terminal B and D go to green column sign outside terminal marked "Courtesy"
  • at Terminal C stand by Island 2 marked "Courtesy"
  • at Terminal E stand by the last island out, marked by a green "Courtesy" sign
  • at Terminal A stand by the last island out, marked by a blue "Courtesy" sign
to:
  • Terminal A - stand by the last island out, marked by a blue "Courtesy" sign
  • Terminal B - stand by the green column sign outside terminal marked "Courtesy"
  • Terminal C - stand by Island 2 marked "Courtesy"
  • Terminal E - stand by the last island out, marked by a green "Courtesy" sign
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  1. Transport from Logan Airport to Hyatt Harborside Hotel.\\
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  1. Transport from Logan Airport to Hyatt Harborside Hotel.\\
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  • at Terminal E stand the last island out, marked by a green Courtesy sign
  • at Terminal A stand the last island out, marked by a blue Courtesy sign
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  • at Terminal E stand by the last island out, marked by a green "Courtesy" sign
  • at Terminal A stand by the last island out, marked by a blue "Courtesy" sign
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  1. Hotel: Hyatt Harborside in Boston
  2. Transport from Logan Airport to Hyatt Harborside Hotel.
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  1. Hotel: Hyatt Harborside in Boston
  2. Transport from Logan Airport to Hyatt Harborside Hotel.\\
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  1. '''Hotel: Hyatt Harborside in Boston
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  1. Hotel: Hyatt Harborside in Boston
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Arrival in Boston

  1. '''Hotel: Hyatt Harborside in Boston
  2. Transport from Logan Airport to Hyatt Harborside Hotel.

The Hyatt Harborside offers 24‐Hour complimentary shuttle service to the hotel.

  • Go to Courtesy Phone Bank and choose the Hyatt button, or call the Hyatt directly at 617‐568‐1234. The hotel will then send the shuttle to your terminal.
  • Go to the shuttle area (estimated wait time is 20 minutes):
  • To wait for the shuttle: from the baggage claim area
    • at Terminal B and D go to green column sign outside terminal marked "Courtesy"
    • at Terminal C stand by Island 2 marked "Courtesy"
    • at Terminal E stand the last island out, marked by a green Courtesy sign
    • at Terminal A stand the last island out, marked by a blue Courtesy sign
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This is a draft, highly tenative

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(:title Draft PC Meeting Agenda :)

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To prepare:

  • spreadsheets
  • printing support + computer with drivers
  • copier availability

Thoughts.

  • We currently have ~26 auto-accept papers. If we do this as a plenary (i.e., summary of contribution) it will take about an hour. I think that is too long.

Paper Discussion Process

For each paper:

  • SC announces title, authors and institutions
  • SC brings submission onto the display (optional)
  • People in conflict leave the room
  • AC / 2nd AC presents decision.
  • If unanimous accept, AC summarizes paper, strengths and issues.
  • If unanimous reject and score < 3.0 little divergence, accept decision as is
  • if not unanimous, AC summarizes paper, strengths and issues, 2nd AC summarizes his/her perspective.
    • The paper may be tabled so 1st and 2nd AC can discuss it.
    • Decision presented at next opportunity.
    • If still unresolved, paper is tabled again, another AC should be assigned to it and the discussion continues off-line until consensus is reached or until issues need to be discussed.

Dec 3. Wed afternoon

  • Student volunteers: Charlie DeTar and Drew Harry; Saul to bring them back from MIT
  • Saul/Scott/SVs to check facilities to make sure everything works
  • People arrive in evening.
  • Questions:
    • do we try to meet that evening formally (I suspect not)
    • should we try to meet informally (i.e., those who want, meet at such and such a restaurant, then at such and such a bar at these times)

Dec 4 Thu

  • 7:30 – 8:30 Common breakfast (supplied)
  • 8:30 – 9:00 Plenary – marching orders (Saul and Scott)
  • 9:00 – 10:15 SC meetings in breakout rooms
    • finalize lists (auto-accepts / auto rejects that the AC wants to discuss)
    • Start at top scoring papers.
    • Auto accept papers
      • contribution summarized by AC
      • judge for best paper
    • See process above for other papers.
  • As papers are accepted, they should be pasted on the walls
  • ACs who are idle should try to group these into sessions.
    • AC: present summary of auto-accepts (3 minutes each)
  • 10:15 - 10:30 break (snacks supplied)
  • 10:30 – 12:00 SC meetings in breakout rooms
    • Start at bottom of the list and move up.
    • See process
  • 12:00 – 1:00 common lunch or working lunch (supplied)
  • 1:00 – 1:30 Plenary meeting to ensure consistency
  • 1:30 – 3:00 SC meetings in breakout rooms
  • Start at top of the list and move down.
  • 3:00 – 3:15 break (snacks supplied)
  • 3:15 – 3:45 Plenary – issues and callibration (Saul and Scott)
  • 3:45 - 6:00 SC meetings in breakout rooms, assign homework
    • Start at bottom of the list and move up.
  • 7:00 Dinner (the big thank-you dinner should be here, hopefully supplied and nice)

Dec 5 Fri

  • 7:30 – 8:30 Common breakfast (supplied)
  • 8:30 – 9:00 Plenary – marching orders
  • 9:00 – 10:15 SC meetingsin breakout rooms
    • resolve remaining papers
  • 10:15 - 10:30 break (snacks supplied)
  • 10:30 – 12:00 SC meetingsin breakout rooms
    • resolve remaining papers
  • 12:00 Earliest that ACs should leave (but better if they stayed until 1:30 just in case)
  • 12:00 – 1:00 common lunch or working lunch (supplied, but will need numbers as a few people will invariable depart over lunch)
  • 1:00 – 1:30 Plenary – review of program / numbers, etc.
  • 1:30 ACs start to leave for flights
  • 1:30 – 3:00 SCs and leftover ACs help create sessions
  • 3:00 Earliest that SCs should leave (but better if they stayed until 6:00 just in case)
    • leaving early: Chris Schmandt (maybe), Tom Rodden
  • 3:00 – 3:15 break (snacks supplied)
  • 3:15 – 6:00 Paper chairs and leftover SCs finalize sessions
  • 7:00 Dinner for people who are left? Maybe a special one for SCs?

Marching Orders

  1. Go over sheet originally given out

Session Creation

  • This should begin as papers are accepted in a sub-committee, i.e., we post paper #s and titles on stickies, and people can group like ones together as they are being decided on. ACs and SCs can fine-tune these as the meeting progresses. Maybe SVs can print off title/abstract/authors as the day goes on, so we see a full description.
  • SCs can then bring these to the meeting on Friday afternoon and re-sort as needed (e.g., to balance numbers, themes) with other SCs input.
  • If we have a ‘schedule’ of panels and other constraints, we can also figure out timing i.e., which sessions are best across from each other, author conflicts, etc.
  • Emphasize that all papers need not be grouped into sessions (it is ok to have a separate list of oddball papers). Also SC’s should have the understanding that these are just tentative groupings that are subject to refinement as the scheduling process moves forward. For example, if there are 4 related papers on a topic, they should be grouped together rather than having a session of 3 and one paper in the oddball pile.

Saul

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(:cell :) All done - on your own.

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(:cell :) All done

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(:cell :) SCs and remaining all help to group papers into sessions

(:cellnr :) 3:00 – 3:15 (:cell :) Coffee Break (:cell :) TBA

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  • SCs and remaining ACs all help to group papers into sessions

(:cellnr :) 3:00 – 3:15 (:cell :) Coffee Break (:cell :) TBA (:cell :)

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(:cell :) SCs and remaining all help to group papers into sessions

(:cellnr :) 6:00 (:cell :) All done - on your own.

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  • SCs and remaining ACs all help to group papers into sessions

(:cellnr :) 6:00 (:cell :) All done - on your own.

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(:cell :)

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(:cell :) Hotel restaurant and bar'

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(:cell :) Hotel restaurant and bar

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(:cell :) * A light buffet breakfast will be served

(:cellnr :) 8:30 – 9:15 (:cell :) Plenary Meeting (:cell :) Grand Ballroom I

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  • A light buffet breakfast will be served

(:cellnr :) 8:30 – 9:15 (:cell :) Plenary Meeting (:cell :) Grand Ballroom I (:cell :)

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(:cell :) * Begin with lowest-scoring papers

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(:cell :)

  • Begin with lowest-scoring papers
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(:cell :) TBA

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(:cell :)

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(:cell :) * Continue with top-scoring papers

(:cellnr :) 3:00 – 3:15 break (snacks supplied) (:cell :) Coffee Break (:cell :) TBA

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  • Continue with top-scoring papers

(:cellnr :) 3:00 – 3:15 break (snacks supplied) (:cell :) Coffee Break (:cell :) TBA (:cell :)

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(:cellnr :) 9:15 - 10:15:)

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(:cellnr :) 9:15 - 10:15

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(:cellnr :) Time (:cell :) Activity

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Dec 5, Friday

(:table border=1 :) (:cellnr :) When (:cell :) What (:cell :) Where

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(:cellnr :) 7:30 – 8:30am (:cell :) Common breakfast (:cell :) Grand Ballroom II (:cell :) * A light buffet breakfast will be served

(:cellnr :) 8:30 – 9:15 (:cell :) Plenary Meeting (:cell :) Grand Ballroom I (:cell :)

  • Where we are (Saul and Scott)

(:cellnr :) 9:15 - 10:15 (:cell :) Sub-committee meeting (:cell :) Breakout rooms (:cell :)

  • Resolve remaining papers

(:cellnr :) 10:15 - 10:30 (:cell :) coffee break (:cell :) TBA (:cell :)

(:cellnr :) 10:30 – 12:00 (:cell :) Sub-committee meeting (:cell :) Breakout rooms (:cell :)

  • Resolve remaining papers

(:cellnr :) 12:00 – 1:00 (:cell :) Working lunch (:cell :) TBA (:cell :)

  • some ACs with tight flights may leave around here

(:cellnr :) 1:00 – 1:30 (:cell :) Plenary meeting (:cell :) Grand Ballroom I (:cell :)

  • Wrap-up
  • discussion of calibration across groups
  • AC duties are done after this meeting

(:cellnr :) 1:30 – 3:00 (:cell :) Plenary (:cell :) TBA (:cell :) SCs and remaining all help to group papers into sessions

(:cellnr :) 3:00 – 3:15 (:cell :) Coffee Break (:cell :) TBA (:cell :)

  • some SCs with tight flights may leave around here

(:cellnr :) 3:15 – 3:45 (:cell :) Plenary (:cell :) Grand Ballroom I (:cell :)

  • Issues and callibration (Saul and Scott)

(:cellnr :) 3:45 - 6:00 (:cell :) Sub-committee meeting (:cell :) TBA (:cell :) SCs and remaining all help to group papers into sessions

(:cellnr :) 6:00 (:cell :) All done - on your own. (:cell :) (:cell :)

  • On your own
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(:cell :) * An informal reception with light hors d’oeuvres and drinks.

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(:cell :)

  • An informal reception with light hors d’oeuvres and drinks.
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(:cell :) * We suspect some folks will congregate here after the reception for dinner and drinks.

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(:cell :)

  • We suspect some folks will congregate here after the reception for dinner and drinks.
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(:cell :) * Overview and process description (Saul and Scott)

(:cellnr :) 9:15 - 10:15:) (:cell :) Sub-committee meeting (:cell :) Breakout rooms

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  • Overview and process description (Saul and Scott)

(:cellnr :) 9:15 - 10:15:) (:cell :) Sub-committee meeting (:cell :) Breakout rooms (:cell :)

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(:cell :) * Issues and callibration (Saul and Scott)

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(:cell :)

  • Issues and callibration (Saul and Scott)
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(:cell :) * Continue with lowest-scoring papers

(:cellnr :) 6:00 (:cell :) Break

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(:cell :) * On your own

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  • Continue with lowest-scoring papers

(:cellnr :) 6:00 (:cell :) Break (:cell :) (:cell :)

  • On your own
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(:cell :) Supplied by ACM

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(:cell :)

  • Supplied by ACM
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  • Review Auto accepts and top-scoring papers
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  • Begin with Auto accepts and top-scoring papers
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(:cell :) * Start at bottom of the list and move up

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(:cellnr :) (:cell :)

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(:cellnr :) 1:30 – 3:00 (:cell :) Sub-committee meeting (:cell :) Breakout rooms (:cell :) * Continue with top-scoring papers

(:cellnr :) 3:00 – 3:15 break (snacks supplied) (:cell :) Coffee Break (:cell :) TBA

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(:cellnr :) 3:15 – 3:45 (:cell :) Plenary (:cell :) Grand Ballroom I (:cell :) * Issues and callibration (Saul and Scott)

(:cellnr :) 3:45 - 6:00 (:cell :) Sub-committee meeting (:cell :) Breakout rooms (:cell :) * Continue with lowest-scoring papers

(:cellnr :) 6:00 (:cell :) Break

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(:cell :) * On your own

(:cellnr :) 7:00 (:cell :) Dinner (:cell :) TBA (:cell :) Supplied by ACM

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(:cellnr :) 1:00 – 1:30 Plenary meeting to ensure consistency

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(:cellnr :) 1:00 – 1:30

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(:cell :) Sub-committee meeting :

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(:cell :) Sub-committee meeting

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(:cellnr :) 10:30 – 12:00 (:cell :) Sub-committee meeting (:cell :) Breakout rooms (:cell :) * Start at bottom of the list and move up

(:cellnr :) 12:00 – 1:00 (:cell :) Working lunch (:cell :) TBA (:cell :) TBA

(:cellnr :) 1:00 – 1:30 Plenary meeting to ensure consistency (:cell :) Plenary meeting (:cell :) Grand Ballroom I

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  • status update
  • discussion of calibration across groups

(:cellnr :) (:cell :)

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(:cell :) An informal reception with light hors d’oeuvres and drinks.

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(:cell :) * An informal reception with light hors d’oeuvres and drinks.

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(:cell :) We suspect some folks will congregate here after the reception for dinner and drinks.

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(:cell :) * We suspect some folks will congregate here after the reception for dinner and drinks.

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(:cell :) A light buffet breakfast will be served

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(:cell :) * A light buffet breakfast will be served

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(:cell :) Overview and process description (Saul and Scott)

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(:cell :) * Overview and process description (Saul and Scott)

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  • correct and finalize discussion list, especially auto-accept / rejects that AC wants to discuss
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  • Correct and finalize discussion list, especially auto-accept / rejects that AC wants to discuss
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(:cellnr :) 10:15 - 10:30 (:cell :) coffee break (:cell :) TBA (:cell :)

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(:cellnr 9:15 - 10:15:) (:cell Sub-committee meeting :) (:cell Breakout rooms :)

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(:cellnr :) 9:15 - 10:15:) (:cell :) Sub-committee meeting : (:cell :) Breakout rooms

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  • Review top-scoring papers
  • Auto accepts
    • AC summarizes contribution
    • AC / 2nd AC recommendations for best paper
  • Accepted papers posted on wall
  • Idle ACs group accepted papers into sessions.
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  • Review Auto accepts and top-scoring papers
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(:cell :) We suspect some folks will congregate there after the reception for dinner and drinks

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(:cell :) We suspect some folks will congregate here after the reception for dinner and drinks.

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(:cellnr :) 8:30 – 9:00

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(:cellnr :) 8:30 – 9:15

Added lines 37-99:

(:cellnr 9:15 - 10:15:) (:cell Sub-committee meeting :) (:cell Breakout rooms :) (:cell :)

  • correct and finalize discussion list, especially auto-accept / rejects that AC wants to discuss
  • Review top-scoring papers
  • Auto accepts
    • AC summarizes contribution
    • AC / 2nd AC recommendations for best paper
  • Accepted papers posted on wall
  • Idle ACs group accepted papers into sessions.

(:cellnr :) (:cell :) (:cell :) (:cell :)

(:cellnr :) (:cell :) (:cell :) (:cell :)

(:cellnr :) (:cell :) (:cell :) (:cell :)

(:cellnr :) (:cell :) (:cell :) (:cell :)

(:cellnr :) (:cell :) (:cell :) (:cell :)

(:cellnr :) (:cell :) (:cell :) (:cell :)

(:cellnr :) (:cell :) (:cell :) (:cell :)

(:cellnr :) (:cell :) (:cell :) (:cell :)

(:cellnr :) (:cell :) (:cell :) (:cell :)

(:cellnr :) (:cell :) (:cell :) (:cell :)

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Changed line 11 from:

(:cell :) Meet and Greet Reception \\

to:

(:cell :) Meet and Greet Reception

Added line 14:
Changed line 16 from:

(:cell :) On your own \\

to:

(:cell :) On your own

Added line 27:
Changed line 30 from:

(:cell :) TBA

to:

(:cell :) Grand Ballroom II

Changed lines 32-35 from:

(:cellnr :) 7:00pm - ? (:cell :) On your own
Hotel restaurant and bar (:cell :) We suspect some folks will congregate there after the reception for dinner and drinks

to:

(:cellnr :) 8:30 – 9:00 (:cell :) Plenary Meeting (:cell :) Grand Ballroom I (:cell :) Overview and process description (Saul and Scott)

Changed lines 5-6 from:

(:cellnr :) Time (:cell :) Activity

to:

(:cellnr :) When (:cell :) What (:cell :) Where

Changed line 11 from:

Skyline Ballroom

to:

(:cell :) Skyline Ballroom''

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Hotel restaurant and bar

to:

(:cell :) Hotel restaurant and bar'

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(:cellnr :) Time (:cell :) Activity

to:

Dec 4, Thursday

(:table border=1 :) (:cellnr :) When (:cell :) What (:cell :) Where

Added lines 25-32:

(:cellnr :) 7:30 – 8:30am (:cell :) Common breakfast (:cell :) TBA (:cell :) A light buffet breakfast will be served (:cellnr :) 7:00pm - ? (:cell :) On your own
Hotel restaurant and bar (:cell :) We suspect some folks will congregate there after the reception for dinner and drinks

Changed lines 35-40 from:
to:

(:cellnr :) Time (:cell :) Activity (:cell :) Notes (:tableend :)

Changed line 9 from:

(:cell :) Meet and Greet Reception\\

to:

(:cell :) Meet and Greet Reception \\

Changed lines 13-14 from:

(:cell :) Hotel restaurant and bar

to:

(:cell :) On your own
Hotel restaurant and bar

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table border=1
)
to:
Changed lines 14-15 from:

(:cell :) There is a restaurant and bar in the hotel. We suspect some folks
(:cell :) will congregate there after the reception.

to:

(:cell :) Hotel restaurant and bar (:cell :) We suspect some folks will congregate there after the reception for dinner and drinks

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(:cell :) 'Meet and Greet Reception\\

to:

(:cell :) Meet and Greet Reception\\

Changed lines 14-15 from:

(:cell :) The bar
(:cell :) Some folks will likely congregate at the hotel bar after the reception.

to:

(:cell :) There is a restaurant and bar in the hotel. We suspect some folks
(:cell :) will congregate there after the reception.

Added lines 2-23:
table border=1
)

Dec 3, Wednesday evening

(:table border=1 :) (:cellnr :) Time (:cell :) Activity (:cell :) Notes (:cellnr :) 5:00 - 7:00pm (:cell :) 'Meet and Greet Reception
Skyline Ballroom (:cell :) An informal reception with light hors d’oeuvres and drinks. (:cellnr :) 7:00pm - ? (:cell :) The bar
(:cell :) Some folks will likely congregate at the hotel bar after the reception. (:tableend :)

(:cellnr :) Time (:cell :) Activity (:cell :) Notes (:tableend :)

Added lines 7-24:

Thoughts.

  • We currently have ~26 auto-accept papers. If we do this as a plenary (i.e., summary of contribution) it will take about an hour. I think that is too long.

Paper Discussion Process

For each paper:

  • SC announces title, authors and institutions
  • SC brings submission onto the display (optional)
  • People in conflict leave the room
  • AC / 2nd AC presents decision.
  • If unanimous accept, AC summarizes paper, strengths and issues.
  • If unanimous reject and score < 3.0 little divergence, accept decision as is
  • if not unanimous, AC summarizes paper, strengths and issues, 2nd AC summarizes his/her perspective.
    • The paper may be tabled so 1st and 2nd AC can discuss it.
    • Decision presented at next opportunity.
    • If still unresolved, paper is tabled again, another AC should be assigned to it and the discussion continues off-line until consensus is reached or until issues need to be discussed.
Changed lines 34-47 from:
  • 7:30 – 8:30 Common breakfast (supplied)
  • 8:30 – 9:00 Plenary – marching orders (Saul and Scott)
  • 9:00 – 10:15 SC meetings in breakout rooms
  • 10:15 - 10:30 break (snacks supplied)
  • 10:30 – 12:00 SC meetings in breakout rooms
  • 12:00 – 1:00 common lunch or working lunch (supplied)
  • 1:00 – 1:30 (if needed) Plenary meeting to ensure consistency
  • 1:30 – 3:00 SC meetings in breakout rooms
  • 3:00 – 3:15 break (snacks supplied)
  • 3:15 – 4:15 Plenary – callibration (Saul and Scott)
  • 4:16 - 6:00 SC meetings in breakout rooms, assign homework
  • 7:00 Dinner (the big thank-you dinner should be here, hopefully supplied and nice)
to:
  • 7:30 – 8:30 Common breakfast (supplied)
  • 8:30 – 9:00 Plenary – marching orders (Saul and Scott)
  • 9:00 – 10:15 SC meetings in breakout rooms
    • finalize lists (auto-accepts / auto rejects that the AC wants to discuss)
    • Start at top scoring papers.
    • Auto accept papers
      • contribution summarized by AC
      • judge for best paper
    • See process above for other papers.
  • As papers are accepted, they should be pasted on the walls
  • ACs who are idle should try to group these into sessions.
    • AC: present summary of auto-accepts (3 minutes each)
  • 10:15 - 10:30 break (snacks supplied)
  • 10:30 – 12:00 SC meetings in breakout rooms
    • Start at bottom of the list and move up.
    • See process
  • 12:00 – 1:00 common lunch or working lunch (supplied)
  • 1:00 – 1:30 Plenary meeting to ensure consistency
  • 1:30 – 3:00 SC meetings in breakout rooms
  • Start at top of the list and move down.
  • 3:00 – 3:15 break (snacks supplied)
  • 3:15 – 3:45 Plenary – issues and callibration (Saul and Scott)
  • 3:45 - 6:00 SC meetings in breakout rooms, assign homework
    • Start at bottom of the list and move up.
  • 7:00 Dinner (the big thank-you dinner should be here, hopefully supplied and nice)
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  • resolve remaining papers
Added line 70:
  • resolve remaining papers
Changed lines 17-18 from:
  • 8:30 – 9:00 Plenary – marching orders
  • 9:00 – 10:15 SC meetings
to:
  • 8:30 – 9:00 Plenary – marching orders (Saul and Scott)
  • 9:00 – 10:15 SC meetings in breakout rooms
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  • 10:30 – 12:00 SC meetings
to:
  • 10:30 – 12:00 SC meetings in breakout rooms
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  • 1:30 – 3:00 SC meetings
to:
  • 1:30 – 3:00 SC meetings in breakout rooms
Changed lines 25-27 from:
  • 3:15 – 6:00 SC meeting, homework
to:
  • 3:15 – 4:15 Plenary – callibration (Saul and Scott)
  • 4:16 - 6:00 SC meetings in breakout rooms, assign homework
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  • 9:00 – 10:15 SC meetings
to:
  • 9:00 – 10:15 SC meetingsin breakout rooms
Changed line 35 from:
  • 10:30 – 12:00 SC meetings
to:
  • 10:30 – 12:00 SC meetingsin breakout rooms
Changed lines 48-56 from:
  1. Related work: Authors are sometimes dinged for missing references.
    • Given the limited paper length, the paper should only be 'dinged' if the missing references are crucial ones, e.g., that previously reported similar contributions that the author is claiming is novel.
    • Notes: one should be especially careful about dinging notes for this; the call states that limited related work sections are appropriate.
  2. Evaluate the paper as written, not as you would have written it.
    • ACs could be instructed to moderate review comments that go too far down the line of "the paper should have done ..." instead of rating what the paper does.
  3. Scores out of range or at limits of reviewer scores
    • SCs and 2nd ACs should scrutinize papers whose AC scores are mis-aligned with reviewer scores. This is not to say that ACs are limited to the 'average' score of reviewers, but that these papers deserve a strong second look.
to:
  1. Go over sheet originally given out
Changed lines 54-55 from:
to:
  • Emphasize that all papers need not be grouped into sessions (it is ok to have a separate list of oddball papers). Also SC’s should have the understanding that these are just tentative groupings that are subject to refinement as the scheduling process moves forward. For example, if there are 4 related papers on a topic, they should be grouped together rather than having a session of 3 and one paper in the oddball pile.
Changed lines 2-6 from:
to:

To prepare:

  • spreadsheets
  • printing support + computer with drivers
  • copier availability
Changed lines 45-47 from:
to:
  1. Evaluate the paper as written, not as you would have written it.
    • ACs could be instructed to moderate review comments that go too far down the line of "the paper should have done ..." instead of rating what the paper does.
Changed lines 49-57 from:
to:

Session Creation

  • This should begin as papers are accepted in a sub-committee, i.e., we post paper #s and titles on stickies, and people can group like ones together as they are being decided on. ACs and SCs can fine-tune these as the meeting progresses. Maybe SVs can print off title/abstract/authors as the day goes on, so we see a full description.
  • SCs can then bring these to the meeting on Friday afternoon and re-sort as needed (e.g., to balance numbers, themes) with other SCs input.
  • If we have a ‘schedule’ of panels and other constraints, we can also figure out timing i.e., which sessions are best across from each other, author conflicts, etc.

Saul

Added lines 41-49:

Marching Orders

  1. Related work: Authors are sometimes dinged for missing references.
    • Given the limited paper length, the paper should only be 'dinged' if the missing references are crucial ones, e.g., that previously reported similar contributions that the author is claiming is novel.
    • Notes: one should be especially careful about dinging notes for this; the call states that limited related work sections are appropriate.
  2. Scores out of range or at limits of reviewer scores
    • SCs and 2nd ACs should scrutinize papers whose AC scores are mis-aligned with reviewer scores. This is not to say that ACs are limited to the 'average' score of reviewers, but that these papers deserve a strong second look.
Changed line 4 from:
  • Student volunteers: Charlie DeTar and Drew Harry
to:
  • Student volunteers: Charlie DeTar and Drew Harry; Saul to bring them back from MIT
Changed lines 3-4 from:

Dec 3. Wed evening

  • Saul/Scott/Student volunteers to check facilities to make sure everything works
to:

Dec 3. Wed afternoon

  • Student volunteers: Charlie DeTar and Drew Harry
  • Saul/Scott/SVs to check facilities to make sure everything works
Added line 36:
  • leaving early: Chris Schmandt (maybe), Tom Rodden
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Dec 3. Wed evening

to:

Dec 3. Wed evening

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Dec 4 Thu

to:

Dec 4 Thu

Changed line 23 from:

Dec 5 Fri

to:

Dec 5 Fri

Changed line 10 from:
  • 7:30 – 8:30 Common breakfast (supplied)
to:
  • 7:30 – 8:30 Common breakfast (supplied)
Changed line 13 from:
  • 10:15 - 10:30 break (snacks supplied)
to:
  • 10:15 - 10:30 break (snacks supplied)
Changed line 15 from:
  • 12:00 – 1:00 common lunch or working lunch (supplied)
to:
  • 12:00 – 1:00 common lunch or working lunch (supplied)
Changed line 18 from:
  • 3:00 – 3:15 break (snacks supplied)
to:
  • 3:00 – 3:15 break (snacks supplied)
Changed lines 20-21 from:
  • 7:00 Dinner (the big thank-you dinner should be here, hopefully supplied and nice)
to:
  • 7:00 Dinner (the big thank-you dinner should be here, hopefully supplied and nice)
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  • 7:30 – 8:30 Common breakfast (supplied)
to:
  • 7:30 – 8:30 Common breakfast (supplied)
Changed line 26 from:
  • 10:15 - 10:30 break (snacks supplied)
to:
  • 10:15 - 10:30 break (snacks supplied)
Changed line 29 from:
  • 12:00 – 1:00 common lunch or working lunch (supplied, but will need numbers as a few people will invariable depart over lunch)
to:
  • 12:00 – 1:00 common lunch or working lunch (supplied, but will need numbers as a few people will invariable depart over lunch)
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  • 3:00 – 3:15 break (snacks supplied)
to:
  • 3:00 – 3:15 break (snacks supplied)
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  • 7:00 Dinner for people who are left? Maybe a special one for SCs?
to:
  • 7:00 Dinner for people who are left? Maybe a special one for SCs?
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This is a draft, highly tenative

Dec 3. Wed evening

  • Saul/Scott/Student volunteers to check facilities to make sure everything works
  • People arrive in evening.
  • Questions:
    • do we try to meet that evening formally (I suspect not)
    • should we try to meet informally (i.e., those who want, meet at such and such a restaurant, then at such and such a bar at these times)

Dec 4 Thu

  • 7:30 – 8:30 Common breakfast (supplied)
  • 8:30 – 9:00 Plenary – marching orders
  • 9:00 – 10:15 SC meetings
  • 10:15 - 10:30 break (snacks supplied)
  • 10:30 – 12:00 SC meetings
  • 12:00 – 1:00 common lunch or working lunch (supplied)
  • 1:00 – 1:30 (if needed) Plenary meeting to ensure consistency
  • 1:30 – 3:00 SC meetings
  • 3:00 – 3:15 break (snacks supplied)
  • 3:15 – 6:00 SC meeting, homework
  • 7:00 Dinner (the big thank-you dinner should be here, hopefully supplied and nice)

Dec 5 Fri

  • 7:30 – 8:30 Common breakfast (supplied)
  • 8:30 – 9:00 Plenary – marching orders
  • 9:00 – 10:15 SC meetings
  • 10:15 - 10:30 break (snacks supplied)
  • 10:30 – 12:00 SC meetings
  • 12:00 Earliest that ACs should leave (but better if they stayed until 1:30 just in case)
  • 12:00 – 1:00 common lunch or working lunch (supplied, but will need numbers as a few people will invariable depart over lunch)
  • 1:00 – 1:30 Plenary – review of program / numbers, etc.
  • 1:30 ACs start to leave for flights
  • 1:30 – 3:00 SCs and leftover ACs help create sessions
  • 3:00 Earliest that SCs should leave (but better if they stayed until 6:00 just in case)
  • 3:00 – 3:15 break (snacks supplied)
  • 3:15 – 6:00 Paper chairs and leftover SCs finalize sessions
  • 7:00 Dinner for people who are left? Maybe a special one for SCs?